Finance
School fee management software
Generate fee challans in seconds and automate reminders over WhatsApp and SMS. Receipts are instant, and there is nothing left to reconcile at month end.
Edflo automates the full fee cycle: generation, reminders, collection and receipts. Your accounts team spends less time chasing payments, and the school collects more of what it is owed, sooner. Every transaction is tracked and visible as it happens.
Manual fee collection is costing you
Hand-written challans, manual reminders and end-of-month reconciliation drain your accounts team and let defaulters slip through. Without clear visibility, cash flow becomes unpredictable.
- ×Hours spent generating challans and chasing payments
- ×Fee defaulters that are hard to identify and follow up
- ×Reconciliation errors between registers and bank deposits
- ×Parents unhappy about unclear or missing receipts
How Edflo helps
Automated fee generation & reminders
Set up your fee structure once and Edflo generates challans automatically each cycle, then sends polite, timely reminders over WhatsApp and SMS so parents pay on time.
- Bulk-generate monthly or term fees in seconds
- Automated reminders before and after due dates
- Flexible fee heads, discounts and scholarships
Faster collection, fewer defaulters
A live collection dashboard shows exactly who has paid and who hasn't, so follow-ups are targeted and nothing falls through the cracks.
- Real-time collection progress at a glance
- Clear, filterable defaulter lists
- Visual analytics for management and board meetings
Instant receipts & clean records
Every payment produces an instant digital receipt and a complete payment history, giving parents transparency and your accounts team an audit-ready record.
- Instant digital receipts for every payment
- Complete, searchable payment history
- Every payment posted to the school's books as it is recorded
Know how well fees are really coming in
A defaulter list tells you who owes. The receivables reports tell you how old the debt is and whether the office is keeping up. Fees owed are aged by how overdue they are and grouped by class, section, fee type or family. Collection efficiency and days to collect show the pace, and the concessions report shows what discounts cost, as a share of list price.
- Fees owed aged by how overdue they are, by class or family
- Defaulters ranked, with days overdue and last payment
- Collection efficiency, days to collect and a recovery curve
- Write-offs with a mandatory reason, kept in a log
- Concessions, and what they really cost
Paid the way parents already pay
Fee collection runs on 1BILL over the 1LINK network. Every student is issued a consumer number, and any payment made against it posts straight back to that student's ledger in Edflo, so nobody reconciles a bank statement against a register by hand. The 1BILL merchant account is your school's own, so fees settle directly into your school's bank account. Edflo never holds or routes your fee money.
- Any 1LINK member bank: mobile app, internet banking or ATM
- EasyPaisa
- JazzCash
- Bank transfer & direct deposit
- Printed / downloadable fee challan
- Cash collection recorded at the school office
What better fee management delivers
Frequently asked questions
Can Edflo generate monthly fee challans automatically?
Yes. Define your fee structure once and Edflo generates challans automatically each month or term, including fee heads, discounts and scholarships, ready to share with parents instantly.
How does Edflo reduce fee defaulters?
Edflo sends automated reminders over WhatsApp and SMS before and after due dates, and gives your team a live defaulter list so follow-ups are targeted and timely.
Do parents get receipts?
Yes. Every payment generates an instant digital receipt visible in the parent app, with a complete payment history for full transparency.
Can we track expenses and salaries too?
Yes. Salaries and expenses post to the same books as fees, so the profit and loss, balance sheet and cash flow are always current and nobody enters vouchers. The accounting page, /features/accounting, covers the statements and controls in full.
Can we see how old unpaid fees are?
Yes. The receivables aging report sorts what is owed into not yet due, 1–30 days, 31–60 days, 61–90 days and over 90 days, grouped by class, section, fee type or family. The owner's dashboard flags it when more than 15% of what is owed is over 90 days old.
Can we write off a fee we will never collect?
Yes. A write-off needs a reason and the right permission, and once a fee is written off the reminders stop chasing it. Every write-off is kept in a log, so the amount given up is visible rather than quietly dropped.
Can parents pay fees in advance?
Yes. The office can take a month's fee ahead of time, in full or in part, and the books still count it as income in the month it is for.
Can we bill a family as one?
Yes. Siblings are grouped into a family, so the office can collect every outstanding fee in the family in one payment and print one family invoice. Fees owed can also be aged by family.
Which payment methods can parents use to pay fees?
Parents can pay via any 1LINK member bank app, internet banking or ATM, EasyPaisa, JazzCash, bank transfer, printed fee challan, cash at the school office. Payments made through any 1LINK member bank app, internet banking or ATM, EasyPaisa, JazzCash arrive over the 1BILL rail against the student's consumer number, so they post to that student's ledger automatically with no reconciliation. Direct deposits, challans paid outside 1BILL and cash at the office are recorded by your office as before.
Does Edflo hold our fee money?
No. The 1BILL merchant account is your school's own, so fees settle directly into your school's bank account. Edflo never holds or routes your fee money. Already have a 1BILL merchant account? We integrate Edflo with it. Don't have one? We set one up for your school through our partner merchant.
Does Edflo handle arrears and concessions?
Yes. Arrears carry forward automatically to the next challan, and you can apply discounts, scholarships and sibling concessions at student or class level. The defaulter list reflects all of it, so what you chase is the real outstanding balance.
Get the Edflo app
Admin, teacher and parent apps, on iOS and Android.
See Edflo in action at your school
Start a 15-day free trial, no credit card required. Or book a quick demo and we'll show you around.